🏆 Numlytics Product
The Power BI Governance Platform Built for Data Teams Who Need Real Answers
Transform your Power BI tenant into a fully governed, auditable analytics estate. Track adoption, audit data access, detect security risks, enforce policy compliance, and attribute costs — all from a single, daily-refreshed intelligence platform. Live in 2 weeks.
- Permanent Multi-Year Audit Trail
- Zero New Vendor Dependencies
- CDO & Board-Ready Reporting
- GDPR, SOX & ISO 27001 Ready
- Live in 2 Weeks
- 100% Microsoft Ecosystem
See It In Action
Real Dashboards. Real Governance Intelligence.
Six live dashboards — each purpose-built for a specific governance outcome. Click a module to explore.
Module 01
Executive Scorecard
Board-ready KPIs in a single view. Active users, compliance rate, high-risk events and adoption depth — everything your CDO and board need at a glance, with no manual reporting effort required.
- Top-level KPIs: active users, compliance rate & risk events
- Adoption depth score across all workspaces
- Month-over-month trend indicators for every metric
- Board-ready layout — ready to present without modification
- Single source of truth for your CDO and governance committee
One view
All board-level governance KPIs
consolidated in a single dashboard
consolidated in a single dashboard
Module 02
Adoption Intelligence
Know exactly which reports drive decisions and which are collecting dust. Present real BI ROI numbers to your board with confidence and identify licence reclamation opportunities immediately.
- Daily report-level view counts, unique users & session depth
- Active vs inactive licence identification — reclaim instantly
- Workspace & department adoption scorecards
- Trend analysis — adoption growing or declining per report
- Board-ready BI ROI presentation output
$43K / year
Typical licence cost recovery
in Year 1 for 400-seat tenants
in Year 1 for 400-seat tenants
Module 03
Power BI Audit Trail
Break the 28-day API limit permanently. Our incremental refresh architecture stores every user activity event in Azure Data Lake — building a compliance-grade ledger from Day 1 that auditors can query at any time.
- Permanent multi-year event storage in Azure Data Lake Gen2
- Every ViewReport, Export, Share & Publish event captured daily
- One-click audit evidence packages for external auditors
- GDPR, SOX & FCA-ready access ledger from Day 1
- Query any user's full access history — any date range
3 days → 20 min
Typical audit prep time
reduction for compliance teams
reduction for compliance teams
Module 04
Security Risk Radar
Detect ExportArtifact, PublishToWeb, and external share events touching sensitive reports — triggering immediate CISO review before a potential HIPAA or GDPR breach becomes an incident.
- Real-time flagging of high-risk Power BI activity events
- Sensitive report access monitoring with user attribution
- Automated Power Automate alerts to CISO & data governance team
- External share & PublishToWeb detection within 24 hours
- Risk severity scoring — High / Medium / Low classification
Zero
Unreported data export events
in monitored tenants
in monitored tenants
Module 05
Report Lineage & Asset Health
Map every report to its underlying dataset, data source, and refresh schedule. Report health scoring and stale report detection make technical debt visible and actionable across all workspaces.
- Report health scoring across all workspaces
- Stale report identification — candidates for decommission
- Dataset refresh health monitoring & failure alerting
- Full end-to-end lineage: source → dataset → report → user
- Dependency impact analysis before dataset changes
100% visible
Technical debt mapped and scored
across your entire tenant
across your entire tenant
Module 06
Policy Compliance Tracker
Replace vague policy assertions with measurable compliance percentages. Show auditors real evidence — not assurances. Detect violations within 24 hours and generate automated case records instantly.
- Policy rule engine — define and enforce custom governance rules
- Automated violation case creation & governance team alerting
- PublishToWeb, sensitivity label & guest access policy checks
- Board-ready compliance score with trend reporting
- ISO 27001, SOX & GDPR evidence packages on demand
95%+ score
Target policy compliance score
achieved within 90 days
achieved within 90 days
The Problem
Is Your Power BI Investment Flying Blind?
Most organisations face the same Power BI governance gap: significant investment, zero visibility. If these challenges sound familiar, your analytics estate is at risk.
Average Governance Gap Score
01
No Visibility Into Power BI Adoption
You cannot tell the board which reports drive decisions, which are stale, or what your BI ROI actually is — despite significant investment.
Wasted Investment
02
No Power BI Audit Trail Beyond 28 Days
Power BI's built-in log only retains 28 days. Compliance reviews, incident investigations, and annual audits become days of manual work.
Compliance Risk
03
Policy Compliance Is Invisible
No external sharing, no public publishing — but no way to verify if policies are followed until a breach occurs and the damage is already done.
Audit Failure Risk
04
Unattributed Power BI License Spend
Premium capacity costs tens of thousands per year, but Finance cannot see which departments consume it or whether licensed users are active.
Budget Waste
05
Orphaned Reports With No Owners
Employees leave and take knowledge with them. Orphaned reports with no steward accumulate silently, creating security risk and technical debt.
Operational Cost
06
Security Risks Go Undetected
Bulk exports, off-hours access, and publish-to-web violations happen daily in your tenant. Without monitoring, you only discover them too late.
Data Breach Risk
The Solution
One Platform. Six Modules. Total Tenant Visibility.
The Numlytics Power BI Governance Intelligence Platform delivers complete visibility into your tenant by capturing and analysing user activity daily - transforming it into a governed, certified analytics model your entire organisation can trust.
Platform Architecture
100% Microsoft ecosystem — Power BI, Azure Data Lake Gen2, Azure Data Factory, Microsoft Fabric, Power Automate, and Azure Active Directory. No new vendors, no agents, no third-party connectors. Tools your organisation already owns.
Permanent Multi-Year Power BI Audit Trail
Incremental refresh architecture breaks the 28-day limit. Every action stored permanently in Azure Data Lake — your compliance-grade ledger from Day 1.
Zero New Vendor Dependencies
100% powered by Microsoft ecosystem — no agents, no third-party tools, no additional connectors. Pure Power BI, Azure, and Fabric.
CDO & Board-Ready Compliance Reporting
Pre-built executive scorecards, compliance scores, and governance KPIs designed to be presented upward — without technical translation.
GDPR, SOX & ISO 27001 Ready
Purpose-built for regulated industries. Every module designed around a compliance requirement — not retrofitted after the fact.
Six Governance Modules
Every Module Solves a Specific Problem
Deploy individually or as a complete platform. Each module delivers standalone governance value while contributing to the full 360° intelligence picture.
Power BI Adoption Intelligence
Track active users, surface stale and unused reports, visualise department-level heatmaps, and calculate BI ROI metrics. Prove the value of your Power BI investment to leadership with data-backed numbers — not anecdotes.
Compliance
Power BI Data Governance Audit Trail
Permanent access ledger for GDPR, SOX, and internal audit requirements. Capture who accessed what report, when, and from where — with multi-year history that breaks the 28-day activity log limit permanently.
ROI Visibility
Security Risk Radar
Detect bulk data exports, external sharing events, off-hours access, and publish-to-web policy violations in near real-time. Automated alerts via Power Automate notify your security team before incidents escalate.
Data Security
Report Lineage & Health
Surface orphaned Power BI reports and datasets with no active owner. Score report health, track certification status, and identify technical debt before it compounds into a security or compliance liability.
Data Quality
Power BI Cost Attribution
Attribute Power BI Premium capacity spend to specific departments. Identify inactive or underused licensed users. Build Finance-ready chargeback reports and data-backed renewal cases — recover 20–30% of BI spend in Year 1.
Cost Recovery
Policy Compliance Tracker
Turn your data governance policies into measurable KPIs. Score compliance month-over-month, generate regulatory evidence packages with one click, and present auditors with proof — not promises.
Policy Governance
Key Benefits
Governance Outcomes You Can Measure
Every module is designed to drive a specific, quantifiable outcome for your data leadership team - not just another dashboard.
78%
Average Power BI Adoption Depth
Know exactly which reports drive decisions and which should be decommissioned. Present real BI ROI numbers to your board with confidence.
100%
Audit Trail Completeness
Every user interaction captured, stored permanently, and instantly queryable. Never scramble for Power BI audit evidence again.
2 Wks
Phase 1 Go-Live
The compliance-critical Power BI audit trail module is live in just 2 weeks. Start building your permanent governance ledger immediately.
95%+
Target Policy Compliance Score
Replace vague policy assertions with measurable compliance percentages. Show auditors evidence - not assurances.
20–30%
Typical License Cost Recovery
Identify inactive users, rightsize Premium capacity, and attribute costs to departments. Most organisations recover this in Year 1.
Zero
New Vendor Dependencies
Built entirely on Microsoft ecosystem - Power BI, Azure Data Lake, Azure Active Directory, and Power Automate. Tools your organisation already owns.
Implementation Roadmap
Your Proven 4-Phase Power BI Governance Delivery Plan
Each phase delivers standalone governance value while building toward the complete platform. No big-bang risk. Continuous ROI from Week 1.
Phase 1 · Weeks 1–2
Foundation & Power BI Audit Trail
Establish the data foundation. Azure Data Lake provisioned, Activity API extraction pipeline built, incremental refresh configured. Permanent audit ledger begins capturing from Day 1.
Compliance-grade Power BI audit ledger live. Auditors can query any user's access history from Day 1.
2 weeks
Phase 2 · Weeks 3–6
Power BI Adoption Intelligence & Security Risk Radar
Report-level usage analytics activated. Security risk event detection configured with Power Automate alerting for CISO and data governance teams.
CDO has full Power BI usage visibility. Security team receives real-time risk alerts.
Weeks 3–6
Phase 3 · Weeks 7–10
Report Lineage, Health & Power BI Cost Attribution
Full lineage mapping deployed. Dataset refresh health monitoring active. Department-level cost attribution reports delivered to Finance and IT leadership.
Technical debt visible and actionable. Finance receives department-attributed Power BI cost reports.
Weeks 7–10
Phase 4 · Weeks 11–14
Policy Compliance Tracker & Full Platform Launch
Policy rule engine configured, violation detection activated, automated case creation enabled. Full 6-module platform live with board-ready compliance reporting.
Full 6-module Power BI governance platform live. Board-ready compliance reporting from Day 1 post-launch.
Weeks 11–14
Use Cases
Real Power BI Governance Challenges, Solved
Purpose-built for the governance scenarios our CDO clients face across regulated industries globally.
Use Case 01
Financial Services — GDPR & SOX Compliance
✓
Audit prep time reduced from 3 days → 20 minutes
Audit Trail Module
A global bank's compliance team needs to demonstrate controlled access to FCA-regulated financial reports. With the Audit module, they produce a complete access ledger for any date range — in minutes, not days. External auditors receive evidence packages generated with one click.
Use Case 02
Healthcare — Patient Data Access Monitoring
✓
Zero unreported data export events
Security Risk Radar Module
A healthcare system uses Power BI reports connected to patient datasets. The Security module flags any ExportArtifact or external share events touching these reports, triggering immediate CISO review — before a potential HIPAA breach becomes an incident.
Use Case 03
Manufacturing — BI Investment Justification
✓
$43K annual license spend recovered
Adoption Intelligence Module
A manufacturing CDO needs to justify renewing 400 Power BI licenses. The Adoption module shows that 310 are actively used — and identifies 90 candidates for reclamation, saving $43,000/year. The board approves the renewal budget with confidence.
Use Case 04
Government — Data Sharing Policy Enforcement
✓
Policy violations detected in < 24 hours
Policy Compliance Tracker Module
A government department has strict policies against publishing any report to the public web. The Policy Compliance module detects a PublishToWebReport event within 24 hours, generates a violation case, and alerts the data governance team — before the public can access restricted information.
Client Success
What Data Leaders Say About Our Power BI Governance Platform
Numlytics delivered the Power BI adoption intelligence module in 6 weeks. For the first time, I could show our CEO exactly which reports our teams were actually using - and justify our entire BI budget renewal. The Power BI governance ROI conversation has completely changed.
Our compliance audit used to take a week to prepare. With Numlytics' Power BI audit trail module, I pull the exact data package an auditor needs in under 30 minutes. Their offshore team understood our regulatory requirements from day one.
The incremental refresh architecture Numlytics built is elegant. We now have 2+ years of Power BI activity history when the API only gives you 28 days. That's not just a dashboard - that's an enterprise governance asset worth every dollar.
Beyond Governance
Power BI Governance is One Part of What We Do.
Numlytics delivers end-to-end Microsoft data analytics solutions - from cloud migration and data engineering to BI consulting and AI-ready architecture. One partner. Your entire data estate.
Microsoft Fabric Migration
Move your data estate to Microsoft Fabric - the unified analytics platform that replaces fragmented tools with one governed, AI-ready environment. We handle the full migration from legacy Azure, on-premise, or multi-tool setups to a modern Fabric architecture with OneLake at its core.
Explore Microsoft Fabric Migration
Power BI Consulting & Dashboard Development
From executive scorecards to operational dashboards, our Power BI specialists design and build reporting solutions that drive real decisions. We cover everything from data modelling and DAX development to workspace governance and semantic layer design.
Explore Power BI Consulting
Azure DataOps & Cloud Data Engineering
We design and deliver scalable Azure data pipelines, lakehouse architectures, and DataOps frameworks that keep your data flowing reliably. From Azure Data Factory to Synapse Analytics, we build the foundation that makes your analytics estate trustworthy and audit-ready.
Explore Azure DataOps
Snowflake Implementation & Management
For organisations running Snowflake as their cloud data platform, we deliver full implementation, optimisation, and ongoing management. We design cost-efficient schemas, build ingestion pipelines, and integrate Snowflake seamlessly with your Power BI or Fabric reporting layer.
Explore Snowflake Services
Not Sure Which Solution You Need?
Our team works across the full Microsoft data stack - Power BI, Fabric, Azure, and Snowflake. Tell us your challenge, and we'll point you in the right direction. No commitment required.
Common Questions
Common Questions About Our Power BI Governance Platform
The Numlytics Power BI Governance Intelligence Platform is an enterprise-grade analytics solution that gives organisations complete visibility into how their Power BI tenant is being used, accessed, and managed. It covers six governance domains - from adoption tracking and compliance auditing to security risk detection and cost attribution - all from a single, daily-refreshed platform purpose-built for CDOs and data governance teams.
The platform is designed for data leadership and compliance teams in mid-to-large enterprises - particularly Chief Data Officers, Heads of Data Governance, Compliance Officers, CISOs, and BI Managers who need to demonstrate controlled, auditable, and policy-compliant use of Power BI across their organisation. It is especially valuable for organisations in regulated industries such as Financial Services, Healthcare, and Government.
Phase 1 of the platform - which includes the most compliance-critical governance capability - goes live in just 2 weeks. From that point, your compliance and audit teams have immediate access to governance intelligence. The full six-module platform is delivered across four structured phases, with each phase delivering standalone value before the next begins. There is no big-bang deployment risk.
The platform addresses six core governance challenges that most Power BI-invested organisations face - lack of adoption visibility, insufficient audit history, undetected security risks, unattributed licensing costs, orphaned reports with no owners, and the inability to prove policy compliance to auditors. Each of the six modules is purpose-built to solve one of these challenges and deliver a measurable governance outcome.
Yes. The platform is fully compatible with Microsoft Fabric. OneLake replaces Azure Data Lake Gen2, and Dataflow Gen2 replaces Azure Data Factory for the staging layer. For Fabric tenants we recommend this architecture as it reduces cost and simplifies the overall governance stack.
Yes. The Power BI Governance Intelligence Platform is an overlay on your existing tenant - it does not require any changes to existing reports, datasets, or workspaces. Your end users experience no disruption.
Yes. The platform includes role-based access controls so that department managers and business unit leads see governance data relevant only to their teams. CDOs, Compliance Officers, and designated administrators have full organisational visibility. Access levels are configured to match your organisation's structure during the implementation process.
Yes, it is purpose-built for them. The platform is designed to meet the governance and audit evidence requirements of regulated sectors including Financial Services (FCA, SOX), Healthcare (HIPAA), Government, and any organisation subject to GDPR or ISO 27001 obligations. Compliance officers and external auditors receive structured evidence packages - not manually assembled spreadsheets.
The platform identifies which Power BI licenses are actively being used and which are sitting idle - and attributes capacity consumption to specific departments or business units. This gives Finance and IT leadership the data they need to rightsize license renewals, reclaim unused seats, and build department-level chargeback reports. Most organisations recover 20–30% of their annual Power BI spend within the first year.
Get Started
Ready to Govern Your Power BI Tenant?
Schedule a free 30-minute consultation with our Power BI governance specialists. Just real answers to your governance questions.
Prefer to reach out directly?
Response within 24 hours guaranteed. Based in Vadodara, Gujarat, India - serving clients globally.